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Rules and Regulations

I. Application Process:

Prospective vendors must go through the following process to be eligible for a vendor for Crescent City Farmers Market: FILLING OUT AN APPLICATION DOES NOT MEAN THAT YOU WILL BE ASKED TO BE A VENDOR, THAT YOU ARE ELIGIBLE TO BE A VENDOR, OR THAT YOU ARE GUARANTEED TO BE A VENDOR.

II. Criteria For Acceptance As A Market Vendor:

Persons who produce food and agricultural products that are in compliance with Market Umbrella policies are eligible to participate in our markets. Not all persons who are in compliance with Market Umbrella policies are guaranteed to be accepted as a vendor.

All persons wishing to sell in the Crescent City Farmers Market must, prior to participation in the Market, file an application and be approved by marketumbrella.org as described in Section I.

A) Definition of Vendor and Farm/Production Facility:

All products sold must be grown or produced by the vendor. We are a producer-only, food market. "Vendor" shall be defined as the producer of goods sold. Produce grown or produced at a location not listed on the application is not eligible to be sold. The resale of items purchased by the vendor shall not be permitted. The Market's objective is to assist small entrepreneurs to break into the market, therefore vendors who already maintain retail operations in New Orleans are not invited to participate. Farmers may sell limited amounts of products from neighboring farms on a temporary basis after prior approval from marketumbrella.org.

The Vendors shall not be considered an employee or an agent for Market Umbrella. Market Umbrella shall not be considered an employer or an agent for the Vendors.

B) Permitted Items for Sale:

Items allowed for sale shall include raw vegetables and fruits; edible plants; eggs; honey; shelled peas and beans; cut, washed and unwashed, bagged vegetables; nuts; garlic; spices; grains; herbs; bedding plants; herbal vinegars, pastries, cookies, cakes, cheesecakes, chocolates, fruit syrups, jellies, jams, herbal and vegetable spreads, vegetarian focaccias and sandwiches, pies, stuffed breads, fresh pasta, fresh juice and cider; raw and frozen meats (beef, lamb, mutton, pork, goat); raw and frozen small poultry; raw and frozen game bird and rabbit; raw and frozen fin fish and seafood (crustaceans, fish, turtle, alligator); live seafood (shellfish, crustaceans, oysters); fluid milk and fresh dairy products; cheese; canned and pickled products; cured sausage and meat; fresh and frozen sausage, prepared frozen entrees and appetizers (vegetarian or containing beef, pork, goat, lamb, chicken, turkey and/or duck); fresh or frozen soups; fresh or frozen meat pies; canned, bottled or frozen meat stews; ready to eat foods including those containing meats. Non-food value-added items (i.e., soaps, candles, cosmetics and household products) and crafts may be permitted at certain markets to a limited extent. Vendors are only permitted to sell items within their approved category/categories.

C) Categories of Products

Products in the Crescent City Farmers Market are reviewed and placed into one of five (5) categories. The numerical categories are organized by the level of consumer risk to contract a foodborne illness from eating food purchased at the Market. Additionally, the Market is pledged to achieve a balance of products, and always emphasizes fresh produce. All new vendors’ farms, production facilities, or boats will be visited for inspection prior to entering the market.

Category 1: Products in category 1 include foods that historically have not been identified as sources of foodborne illness: raw vegetables and fruits; edible plants; eggs; honey; shelled peas and beans; cut, washed and unwashed, bagged vegetables; nuts; garlic; spices; grains; herbs; bedding plants. Market staff may seek verification from the appropriate Cooperative Extension Services to confirm that prospective/existing vendors are genuine growers.

Category 2: Products in category 2 have been identified as the source of few outbreaks of foodborne illness. They utilize two primary packaging formats: plastic bags or glass/plastic bottles and jars: breads and pastries, cookies, cakes, pies and candies; herbal vinegars, fruit syrups, jellies, jams, herbal and vegetable spreads; vegetarian items (i.e., sandwiches, tamales, pizza and fresh pasta); fresh juice and vegetable blends (i.e., juices and pestos), and cider. Please inquire with Market staff as to clarification about acceptable items.

Category 3: Products in category 3 have been the source of most foodborne illness. Some indeed are life threatening. Clean process, transportation, and storage environments are required: raw and frozen meats (beef, lamb, mutton, pork, goat); raw and frozen small poultry; raw and frozen game bird and rabbit; raw and frozen fin fish and seafood (crustaceans, fish, turtle, alligator); live seafood (shellfish, crustaceans, oysters); fluid milk and fresh dairy products; cheese; canned and pickled products; cured sausage and meat.

Category 4: Products in category 4 include foods that historically have been the source of some food borne illness. Illnesses caused by category 4 products can be very serious. Preparation of these foods involves extensive food handling, multiple raw materials, several handling processes – and consequently multiple opportunities for contamination. Products included in this category include: prepared frozen entrees and appetizers, fresh or frozen soups, fresh or frozen meat pies, fresh and frozen sausage, and ready to eat foods containing meat (beef, pork, goat or lamb) or poultry (chicken, turkey, or duck)

Category A: Products in this category have no potential to cause foodborne illness as they are not food items. Items in this category can include arts and crafts, or home or personal care products. Products in this category:

  • Are produced by the vendor and,
  • Are made using locally sourced ingredients/components or,
  • Are related to food production, food storage, food prep, or are food-themed or,
  • Are (non-food bearing) plants, or related to plant cultivation

Products in this category are currently allowed only at the Rivertown Market and French Market, to a very limited extent, at the discretion of marketumbrella.org.

D) Inspection of Facilities

All vendors shall allow marketumbrella.org to inspect their production facilities at any time, with or without notice, so as to maintain the integrity of a producers' market.

E) Right to Approve and Terminate

Market Umbrella reserves the right to approve all vendor applications. If a vendor is approved to participate in the markets, Market Umbrella retains the right to terminate the vendor for any reason. If a vendor is terminated the $50.00 annual fee will not be refunded.

F) Annual Renewal/Acceptance:

All vendors must be approved for participation into the market annually. Annual renewal is NOT guaranteed.

In order to be eligible for renewal, the vendor must complete all renewal paperwork, submit farm/ownership updates, and comply with site visits as deemed necessary by Market Umbrella. Failure to comply with any of these requirements means that a vendor is not eligible for renewal.

For new vendors, the annual vendor fee is $25.00. It must be paid before the first market a new vendor attends. For returning vendors, the annual vendor fee is $50.00. It must be paid prior to each vendor’s first market of the year.

III. General Rules and Guidelines

The Crescent City Farmers Market operates

  • Tuesdays: Tulane University Square parking lot at 200 Broadway Street, New Orleans LA 70118
  • Wednesdays: French Market at the Rusty Rainbow Bridge, at Chartres and Piety, New Orleans LA 70117
  • Wednesdays: Ochsner Rehabilitation Center at 1514 Jefferson Highway, Jefferson LA 70121
  • Thursdays: American Can Company parking lot at 3700 Orleans Avenue, New Orleans, LA 70119
  • Fridays: Bucktown Harbor at 325 Metairie Hammond Highway, Metairie LA 70005
  • Saturdays: Parking lot at 750 Carondelet Street (at the corner of Julia and Carondelet, New Orleans LA 70130
  • Saturdays: LaSalle’s Landing (at the intersection of Williams Boulevard and Reverend Richard Wilson Drive, at the levee in historic Rivertown), Kenner LA 70062

The Crescent City Farmers Market has established rules and regulations that guide vendors in understanding what their responsibilities are as members of the market community. Understanding and complying with these guidelines creates a market that operates smoothly and efficiently so that all participants may benefit. By reading and acknowledging the terms of these rules and regulations the Vendors agree to the following rules and regulations:

A. Health regulations:

All vendors participating in the Crescent City Farmers Market must comply with its food handling procedures (“From the Field to the Table”) available online at marketumbrella.org. Hard copies may be requested from Market Umbrella staff. Vendors must also adhere to all applicable municipal, state and federal laws regulating the safety of their products.

B. Hold Harmless Clause:

All authorized vendors participating in the Crescent City Farmers Market shall be individually and severally responsible to marketumbrella.org, the Crescent City Farmers Market, its board, officers, members, and volunteers for any loss, personal injury, deaths, and/or any other damage that may occur as a result of the vendors' participation in the markets sponsored by Market Umbrella, or that of its representatives, agents, and employees. All vendors hereby agree to indemnify and save marketumbrella.org harmless from any loss, cost, damages, and other expenses, including attorneys' fees, suffered or incurred by marketumbrella.org by reason of the vendors' participation in the markets sponsored by Market Umbrella or that of its volunteers, agents and employees.

C. Insurance:

No insurance is provided to participants in the Crescent City Farmers Market. Each vendor must carry his/her own product and general liability policy that contains at least $1,000,000 products and completed operations aggregate limit and includes a 30 day notice of cancellation with Market Umbrella listed as a certificate holder. Market Umbrella should be listed as a named insured and appear on the policy as:

Market Umbrella
200 Broadway, Suite 107
New Orleans, LA 70118

All vendors are required to have vehicle liability insurance for any vehicle used for business at the Market and must be prepared to present proof of insurance upon request.

D. Rent:

All approved applicants who sell goods in the Market are required to pay rent for the space that they use. Rent forms may be obtained at the welcome booth or from the Market staff. In order to secure a day stall, vendors must confirm attendance with Market staff at least 24 hours in advance. Day stall rents are collected prior to the end of the market. Monthly rent is scheduled in advance and must be paid prior to your first market day of the month.

E. Space Assignment:

Market Umbrella will assign spaces on a rotating basis on or before market day. It is the sole discretion of Market Umbrella to determine the spaces and where the vendors are placed.

F. Vendor Displays:

Vendors can display produce on tables facing the public or on back bar or truck bed (if needed), but not on the ground. Prices must be clearly displayed for all products at all times. Flame retardant canopies and umbrellas are allowed, but must be properly weighted or otherwise anchored. Market Staff reserves the right to ask that a tent or umbrella be taken down for safety reasons.

G. Time for Set-up:

The set up of the Market may begin according to the following schedule:

  • Tuesdays, Uptown: Between 7:00 and 8:00 a.m., vendors are allowed to drive into the space. From 8:00 until 9:00 a.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 9:00 a.m.
  • Wednesdays, French Market: As an offload only market, between 1:00 and 3:00 p.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 3:00 p.m.
  • Wednesdays, Ochsner: Between 1:00 and 2:00 p.m., vendors are allowed to drive into the space to drop off product and equipment. From 2:00 until 3:00 p.m. vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 3:00 p.m.
  • Thursdays, Mid City: Between 1:00 and 2:00 p.m., vendors are allowed to drive into the space. From 2:00 until 3:00 p.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 3:00 p.m.
  • Fridays, Bucktown: Between 1:00 and 2:00 p.m., vendors are allowed to drive into the space. From 2:00 until 3:00 p.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 3:00 p.m.
  • Saturdays, CBD: Between 6:00 and 7:00 a.m., vendors are allowed to drive into the space. From 7:00 until 8:00 a.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 8:00 a.m.
  • Saturdays, Rivertown: Between 7:00 and 8:00 a.m., vendors are allowed to drive into the space to drop off product and equipment. From 8:00 until 9:00 a.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 9:00 a.m.

F. Selling Times:

  • No selling to the general public shall begin before the opening bell
  • Selling shall cease at the closing bell
  • Vendors may sell to other Market vendors, wholesale customers, and marketumbrella.org staff before and after the bell.

G. Clean Up:

Trash service is not provided by marketumbrella.org. All vendors shall clean up their areas at the end of each Market. All vendors shall load up their vehicles and shall be clear of the parking lot within 30 minutes of the closing bell. Vendors shall be responsible for the cleanliness of their selling areas. All vendors agree to bring a broom and trash receptacle and keep the Market area free of any debris generated by the Market activity. Vendors shall not use public trash receptacles for disposal of produce boxes and unsold produce. Disposal of market product or excessive trash by vendors in public cans is a Market infraction and is grounds for removal from the Market.

H. Sales Taxes and Permits:

Each vendor is responsible for collecting and reporting his/her own sales taxes, where applicable according to all federal, state and local guidelines. Some farmers and fishers may be exempt from collecting local sales tax. Seafood vendors are required to have (and display) a current commercial fishermen license at the Market at all times.

All tents are required to be flame retardant. All vendors should submit annually a copy of each tent’s fire certificate (if from a manufacturer other than E-Z UP) to Market staff. Vendors must also retain a copy of the fire certificate at their stall and furnish it upon request.

Additional permitting information based on vendor’s parish of origin, business location, product, and certain other selling circumstances may be required. All vendors are required to adhere to all local, state and federal regulations that apply to the production and sale of their products at the Crescent City Farmers Market. Market Umbrella will not be responsible for the payment and/or reporting of any vendors’ taxes. Market Umbrella is not responsible for obtaining or maintaining the appropriate licenses or permits needed by the vendors. Market Umbrella is not responsible for advising their vendors regarding any local, state, or federal regulation or law.

I. Reporting:

Monthly anonymous surveys will be distributed to all vendors the second week of vary month. Vendors are required to report one week’s worth of total sales by market day including all payment types, an assessment of foot traffic for each market day that week, and other metrics that help marketumbrella.org assess the health of our markets, as well as provide quantitative data regarding the market required in many grant applications. Completed surveys should be returned to the market manager the week after they are distributed.

J. Miscellaneous:

  • No firearms
  • No alcoholic beverage consumption on site or intoxication at market
  • No illegal drug use at market and vendors shall not be under the influence of illegal drugs at market
  • No pets with the exception of service animals
  • No posted political messages or political radio stations

IV. Elected Vendor Representatives:

Three (3) elected vendor representatives are nominated by and voted for by market vendors and elected every 2 years with the next election scheduled for January 2020. These vendor representatives attend Market Umbrella’s Community Advisory Team quarterly meeting and convene as needed to advise Market Staff on vendor applications, vendor and shopper relations, market programs and market operations.

V. Complaints and Violations:

1. Complaints:

Any complaint against any vendor regarding the origination of their produce or goods, or any other matter, must be directed to Market Umbrella in writing. Verbal speculation alone is not grounds for investigation. Resolving matters of this nature is the sole responsibility of marketumbrella.org and its advisory bodies.

Any complaint against any vendor regarding discrimination, harassment, or inappropriate conduct as defined in the “Vendor Code of Conduct” should be directed to Market Umbrella in writing. Resolving matters of this nature is the sole responsibility of marketumbrella.org and its advisory bodies.

1. Violations:

It is within the sole discretion of Market Umbrella to determine if a vendor has violated any provision that undermines the smooth operations of the Market. Such violations may include, but are not limited to:

  1. Arriving late: After the opening bell rings (Tuesdays 9 a.m., Wednesdays 1 p.m., Thursdays 3 p.m., Saturdays 8:00 a.m.) Vendors must be at their table prepared to sell, so as to prevent disruptive carrying of products across the Market.
  2. No Call/No Show: Defined as not notifying the Market staff (at least 24 hours prior to Market) that the vendor will not coming to Market. The Market allows for uncontrollable circumstances (i.e., closed/impassable roadways, equipment failure, weather, etc.). In those cases, the Market can be reached at 504-495-1459.
  3. Selling before the opening bell or after the closing bell.
  4. Leaving before the closing bell.
  5. Failing to pay for table rent. Vendors cannot return to the Market until payment is made.
  6. Selling product not produced or harvested by the vendor.
  7. Not participating in required token system and programs.
  8. Harassment, sexual harassment, or discrimination.
  9. Violation of required safety or health rules
  10. Disposal of product by vendors into public trash receptacles
  11. Inappropriate conduct or behavior as defined by the “Vendor Code of Conduct.”

1. Actions:

Market Umbrella may expel a vendor at any time. This is particularly true if there is a violation of any guideline or eligibility requirement. If a vendor cannot operate as a member of the Market community in good faith, then s/he will be asked to leave. If violations take place, Market Umbrella may take any action it deems necessary to preserve the integrity of the market, including vendor suspension, permanent vendor explusion, or, in extreme cases, legal action. Market Umbrella has the sole right to expel a vendor at any time.

VI. Finances:

A. Rent Schedule:

Rent from each approved vendor is reserved on a monthly basis and due to the Market staff prior to your first market day of the month (in order to get the discounted rate). All reservations received after your first market day of the month fall into the day-stall rate and process. The Market needs a stable group of vendors to sell each and every market day. As a result, we have devised two ways to schedule rent. The Market's rent system is meant to reward vendors who make a greater time commitment to the Market's shoppers.

Attendance can be scheduled in the following two ways:

  • Reserve a market stall a month at a time via a monthly rent form. Most vendors pay rent in the Market's wooden tokens but you may also use cash, check and/or credit card. For these advance reservations, payment must be in the hands of the Market staff prior to your first market day of that month. The discounted rate for three or more advance stall reservations is $25.00/day for each stall at all markets except for Rivertown, in which case discounted month rent is $10/day for each stall No refunds will be given for no-shows who have prepaid for market days.
  • Reserve a day-stall: For those vendors that cannot commit to a month in advance, we often have a few slots left open for "day vendors." It's not a sure thing, but if we can fit you, we will. Here's how it works. You must contact the Market staff at least 24 hours in advance via telephone or email to request a day stall. If slots are available you will be invited to attend your specified market day. Prior to the end of the market day, you will be required to submit a day stall form and your payment of $30.00/day per stall to the Market staff for all markets except Rivertown, where day rent is $15/day per stall.

B. Cancellation Policy:

Vendors who consistently fail to show up for reserved/paid market stalls, will be asked to reconsider whether the Market works for them. Vendors who do not attend market for 30 days will no longer be considered a vendor of Market Umbrella. In this situation, the former vendor must reapply to become a market vendor, as we cannot keep spaces open, unused while prospective vendors seek entry. This does not apply to vendors who sell a seasonal product available only part of the year. Exceptions may also be made in the case of crop/product loss sustained from extreme weather events and resulting inability to attend market. All sales are final.

C. Token System:

The Crescent City Farmers Market uses a wooden token system to facilitate electronic transactions and generate more wealth for our vendors. All vendors are required to accept all wooden tokens for eligible products at the Crescent City Farmers Market as a condition of participation in the Market – no exceptions. Vendors are also required to participate in all programs operated by marketumbrella.org. Tokens will be collected at least twice monthly and reimbursements will be sent by check to each vendor by marketumbrella.org. Vendors can also sign up for ACH or automatic deposit of reimbursement checks. Currencies accepted at the welcome tent and converted into wooden tokens include credit, debit, electronic benefits transfer (EBT) for SNAP (Food Stamp) benefits, and incentive benefits; however, vendors can also accept cash, check or credit cards at their individual stalls. Training on tokens, FMNP, market programs and other token rules and regulations occurs at orientation and must be reviewed and accepted annually.

D. SNAP/Farmers Market Nutrition Program:

The United States Department of Agriculture manages several programs that benefit local farmers including the Supplemental Nutrition Assistance Program (SNAP) and the Farmers Market Nutrition Program (FMNP) for Seniors and recipients of the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC). The Crescent City Farmers Market works to facilitate these programs for the benefit of vendors, shoppers and the larger Market community. Vendors are required to accept SNAP/EBT tokens for eligible products to be reimbursed by marketumbrella.org twice monthly. No cash change may be given for EBT (SNAP) tokens or FMNP coupons. Other restrictions apply for these federally funded programs. More information is provided during vendor orientation and annual renewals. In order to accept FMNP vouchers a vendor must apply and be approved for eligibility by the Louisiana Department of Agriculture and Forestry.

E. W-9 Form:

Due to tax liability of marketumbrella.org for managing the wooden token system, W-9 forms will be required from each vendor to verify tax-identification numbers or social security numbers where applicable. This information is confidential and is used for token reimbursements and 1099 income reporting according to federal laws where applicable.

F. Taxes and Permits:

Each vendor is responsible for collecting and reporting his/her own income and sales taxes, where applicable, according to all federal, state and local guidelines. Check with your tax advisor to verify eligibility of any tax exemptions.

All tents, umbrellas and canopies are required to be flame retardant and all vendors should submit annually a copy of each tent’s fire certificate (if from a manufacturer other than E-Z UP) to marketumbrella.org staff. Vendors must also retain a copy of the fire certificate at their stall and furnish it upon request. Additional permitting information based on vendor’s parish of origin, business location, product, and certain other selling circumstances may be required.

VI. Right to Terminate:

Market Umbrella retains the right to terminate any vendor, with or without cause, for any reason. The application fee is non-refundable. Any paid rent that will not be used will be refunded to the vendor.

VII. Renewal:

Each vendor is responsible for re-submitting an application each year for renewal. If a vendor fails to submit an application, comply with the renewal process, submit the $50.00 vendor administrative fee, and/or complete reviewing and signing all forms will result in the vendor’s inability to participate in the Crescent City Farmers Market.

A renewing vendor is not guaranteed its position as a vendor at the Crescent City Farmers Market.

 

Modifications:

marketumbrella.org reserves the right to revise the Crescent City Farmers Market rules and regulations at any time they deem appropriate. These rules are hereby adopted and valid as of December 7, 2018.

About Us

Market UmbrellaMarket Umbrella is an independent nonprofit 501(c)(3), based in New Orleans, whose mission is to cultivate the field of public markets for public good. Market Umbrella has operated the Crescent City Farmers Markets (CCFM) since 1995.

Crescent City Farmers MarketThe Crescent City Farmers Market operates weekly year-round in four New Orleans neighborhoods. The CCFM hosts nearly 80 local small farmers, fishers and food producers, and more than 100,000 shoppers annually.